Terms of Service

Welcome to AutoNotes AI, LLC! We are an AI clinical documentation company that provides users with tools to improve their clinical documentation process. By using our services, you agree to the terms and conditions outlined below.

Use of Service

AutoNotes AI provides a service that uses artificial intelligence to generate clinical notes based on patient encounters. You may use the Service for your own personal or business purposes, subject to these Terms of Service. You may not use the Service for any illegal or unauthorized purpose. You agree to comply with all applicable laws, rules, and regulations.

You may access, and we grant you a non-exclusive right to use, the Services in accordance with these Terms. We and our affiliates own all rights, title, and interest in and to the Services.

Privacy

AutoNotes AI respects your privacy and will not share your personal information with third parties, except as required by law. We collect, use, and disclose your information in accordance with our Privacy Policy, which is incorporated by reference into these Terms of Service.

Prohibited Content

You may not upload or submit any content that is defamatory, obscene, pornographic, or otherwise offensive. You may not upload or submit any content that violates the rights of others, including intellectual property rights or HIPAA privacy rights. You may not use the Service to engage in any illegal or unauthorized activity.

Security

AutoNotes AI takes reasonable measures to protect your information from unauthorized access, use, or disclosure. However, we cannot guarantee that your information will be completely secure. You are responsible for maintaining the confidentiality of your account login credentials.

Termination

AutoNotes AI may terminate your access to the Service at any time, with or without cause. You may also terminate your account at any time. Upon termination, all rights granted to you under these Terms of Service will immediately cease.

Disclaimer of Warranties

THE SERVICE IS PROVIDED “AS IS” AND WITHOUT WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING, WITHOUT LIMITATION, WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON-INFRINGEMENT. AUTO NOTES AI DOES NOT WARRANT THAT THE SERVICE WILL BE UNINTERRUPTED OR ERROR-FREE.

Limitation of Liability

AUTONOTES AI WILL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, CONSEQUENTIAL, SPECIAL, EXEMPLARY, OR PUNITIVE DAMAGES ARISING OUT OF OR RELATED TO THESE TERMS OF SERVICE OR YOUR USE OF THE SERVICE, INCLUDING, WITHOUT LIMITATION, LOSS OF REVENUE, PROFITS, OR BUSINESS INTERRUPTION.

Indemnification

You agree to indemnify and hold AutoNotes AI and its affiliates, officers, agents, employees, and partners harmless from any claim or demand, including reasonable attorneys’ fees, made by any third party due to or arising out of your use of the Service, your violation of these Terms of Service, or your violation of any rights of another.

Governing Law

These Terms of Service shall be governed by and construed in accordance with the laws of the State of Florida, without giving effect to its conflicts of law provisions.

Modifications

AutoNotes AI reserves the right to modify these Terms of Service at any time. Your continued use of the Service after any such modifications shall constitute your agreement to be bound by the modified Terms of Service.

No Medical Advice

The Service is not intended to provide medical advice or treatment. Use of our Service does not create a physician/patient relationship or replace a qualified healthcare professional’s independent medical judgement. AutoNotes AI does not guarantee the accuracy, completeness, or usefulness of any information provided by the Service. Patients should always seek the advice of a qualified healthcare professional with any questions they may have regarding a medical condition.

Healthcare professionals shall use their own independent medical judgement to ensure that any AI clinical documentation generated by our Service is applicable to the circumstances for which it is sought. Healthcare professionals may not use the Services to process personal data.

No PHI

You are not permitted to upload or submit any personal health information (PHI) to the Service. AutoNotes AI is not a covered entity under the Health Insurance Portability and Accountability Act (HIPAA), and therefore, cannot provide the necessary protections for PHI. If you are a covered entity, business associate, or subcontractor, as those terms are defined in 45 CFR 160.103 or any successor rule, you are solely responsible for ensuring that your use of this Service is compliant with HIPAA and other applicable patient and consumer privacy laws.

Our Relationship

These Terms of Service do not create a partnership, joint venture or agency relationship between you and AutoNotes AI. Each of AutoNotes AI and you are independent contractors or each other and neither party will have the power to bind the other or to incur obligations on the other’s behalf without the other party’s prior written consent.

Modifications

We may amend these Terms of Service from time to time by posting a revised version on the AutoNotes AI Web site. All such changes will be effective immediately. Your continued use of the Services after any change means you agree to such change.

Single User License and Account Sharing Restrictions

1. License Grant: AutoNotes AI is provided as a single-user license product. This license grants the registered user (“Licensee”) non-transferable, non-exclusive rights to access and use AutoNotes AI for personal or business purposes, subject to the terms and conditions set forth in this Agreement.

2. User Account: Each Licensee is required to maintain a unique account. Account credentials, including usernames and passwords, are strictly personal and confidential. The Licensee is responsible for all activities that occur under their account.

3. Prohibition of Account Sharing: The Licensee agrees not to share, sell, transfer, or lend their account or access to AutoNotes AI to any other individual or entity. Account sharing, including but not limited to, allowing others to use your account credentials or access AutoNotes AI through your account, is expressly prohibited.

Free Trial Abuse Policy

To ensure the integrity and sustainability of our services, AutoNotes AI includes specific terms regarding the use of our free trial. By signing up for the free trial, users not only agree to utilize the trial for its intended purpose of evaluating the features and functionalities of AutoNotes AI but also acknowledge that during the duration of the free trial, they are subject to the full Terms of Service (ToS) of AutoNotes AI. Any attempt to abuse the free trial, including but not limited to creating multiple accounts to extend trial benefits, using trial access for commercial purposes without authorization, or engaging in actions that unfairly exploit the resources provided, may result in immediate termination of the trial access. Furthermore, individuals or entities found abusing the free trial may be barred from future use of AutoNotes AI services. AutoNotes AI reserves the right to determine what constitutes abuse of the free trial and to take appropriate actions, including legal measures, to protect its services and users.

Unauthorized Use or Reproduction

You may not use or reproduce any aspect of AutoNotes AI, including but not limited to our technology, software, or intellectual property, without our express written permission. Additionally, you may not use our technology or services to develop or create a similar product or service that competes with AutoNotes AI. We reserve the right to take legal action against any unauthorized use or reproduction of our product or idea, and we will vigorously defend our intellectual property rights.

Updates to Terms

AutoNotes AI reserves the right to update these terms at any time. Continued use of AutoNotes AI after such changes will constitute acknowledgment and agreement to the modified terms and conditions.